Sponsorship Guidelines
We value our sponsors and are committed to working together to create programming with exceptional value. ACC WPA has developed the following guidelines to establish a governance structure for our programming. ACC WPA retains the right, in its sole discretion and without prior notice, to interpret, modify, and supplement these guidelines. Submission of a sponsorship application indicates your agreement to comply with these guidelines.
Term
ACC Western PA sponsorship for 2026 runs over a 12-month term, from January 1st, 2026 through December 31st, 2026. All sponsored events must be held within the calendar year of the sponsorship. If a sponsor needs to reschedule their planned event, the sponsor may submit an advance written request for ACC Western PA approval. Any rescheduled event must take place no later than December 31, 2026. Rescheduling of the event date does not remove the sponsor's obligation to pay fees that have already been committed through the sponsorship application.
Application and Selection
Sponsorship applications must be received by ACC Western PA as directed on the application form and by the date indicated on the application form. Review and consideration of sponsorship applications, and selection of 2026 Sponsors, is at the sole discretion of ACC Western PA. ACC Western PA reserves the right to reject any sponsorship application for any reason and to fill or not fill any specific sponsorship opportunity slot.
Payment of Fees
Sponsorship fees will be invoiced upon notification of the approval of your application, unless alternative arrangements are agreed to and approved by ACC Western PA in its sole discretion. Whether or not such alternative arrangements are made, payment of sponsorship fees in full must be received no later than ninety (90) days following notification of the approval of your sponsorship application. If your application is rejected, ACC Western PA will promptly refund any applicable payments received. A $500 discount will be applied to all completed applications received by December 3, 2025 (excludes Vendor Expo and Community Service).
Event Planning and Attendance
ACC Western PA does not guarantee attendance numbers for any program or event. Sponsors are required to include an in-house counsel speaker for their programs (refer to Sponsorship Opportunities). Including in-house counsel as speakers enhances the program for our membership. In-house attorneys share the same daily challenges, business pressures, and practical constraints as our attendees, making these insights relevant to our members. The sponsor(s) for each program or event are required to work closely with ACC Western PA representatives and adhere to chapter guidelines and deadlines associated with the program or event. Sponsors are also required to conform to the ACC Western PA Chapter Event Code of Conduct, (refer to Chapter Code of Conduct for Events.)
Promotion of Programs and Events
Sponsored ACC Western PA events will be promoted primarily through ACC Western PA marketing channels (e.g., membership listserv, social media) and on ACC Western PA templates. However, sponsors are welcome to invite members and non-members alike, provided they register for the event and pay any applicable fees (subject to prior attendance sell-out). If any sponsor wishes to issue their own invitations to an event or program, such sponsor shall provide a final headcount to ACC Western PA no later than fifteen (15) days prior to the event.
Marketing at Events
Sponsors may make reasonable marketing materials, such as displays, “giveaway” items and programming materials, available to event attendees. Nevertheless, sponsors are strictly prohibited from engaging in direct marketing and business solicitation at any event. Sponsors may also obtain ACC Western PA member contact information if voluntarily provided to the sponsor by the member and used only for the purpose for which such information was provided.